What sets InformationLeader apart? Pt. I
InformationLeader is the ideal data capture, management, and reporting system to replace costly paperwork in regulated environments. But do you know exactly how the InformationLeader system compares to other solutions on the market?
As a managed system InformationLeader has the advantages of full version control, regulation-compliant procedures, and a secure environment with permissioned based access (from broad organisation level access right down to field level visibility).
Paperwork and paper-based systems aren’t able to replicate the advantages of a secure and compliant electronic system. However, even unmanaged systems – such as digital checklists – are unable to provide the security or compliance-based features regulated industries require.
Customisable, fully versioned electronic templates
Using InformationLeader’s builder module, users are able to build their own custom templates to replace paper forms. Templates are customisable, so that when the need arises for a template to be updated, changes can be implemented quickly and easily. Due to versioning, data captured in the past looks exactly as it did at the time of entry, including all relevant attachments and summary reports.
Automated, customisable alerts
Due dates, and other business defined thresholds (such as items meeting or exceeding acceptable risk levels) can trigger emails, system messages, SMS, or launch workflows involving all relevant stakeholders automatically. At the point of data collection you will receive real-time notifications if data meets set specifications. This immediacy of alerts allow for swift reactions to matters that require quick response, which can also ensure compliance and a reduction in administration costs.
Automated, customisable business workflows
InformationLeader’s Request Builder module allows you to tailor workflows to your specific business requirements. Each template has a customisable workflow which can also be associated with any record captured in the system, assisting with issue management. Automated escalations can also be set for workflows: an example being that after seven days a follow up is automatically generated. Contextually aware workflows can also be created in InformationLeader. These workflows rely on specific data entered within a form to inform what next steps are taken in the process. Workflows can be tailored to accommodate feedback and testing processes as well.
Regulation compliant electronic signatures
InformationLeader’s signatures meet and exceed electronic signature requirements and provide security from data changes after sign off. Australian and New Zealand government agencies, alongside regulators from the US, Europe, and Japan, trust records signed within InformationLeader. Hand-written signatures can also be captured and used within InformationLeader.
Versioned reporting on all data in the system
Further business insight can be gained through InformationLeader’s powerful reporting features. Consistent, polished audit reports can be generated straight from the captured data at a click of a button. Tailored reports can also be generated to only highlight areas of concern and can be used to flag issues that have repeatedly occurred in the past. Response times, cause analysis, and other views into the information can be edited for a specific audience. Reports can be run on older data, using the same reports from the time of capture – so that your business can run the right reports for the right data at the right time.
Integrated document management system
The system has its own document management system. Documentation such as standards, policies, and procedures can be linked to templates; ensuring that personnel are working with the latest information at all times. Tools such as risk calculators, and decision trees can also be linked to ensure consistency and increase ease of use. Supporting evidence like documents, pictures, and other media can also be electronically attached to help future reviews of any issues.
All document revisions are retained in the system, enabling past records to refer to the standards and procedures that were relevant at the time. Automatic PDF watermarking also helps in limiting uncontrolled documents.
Automated task scheduler
Tasks, including but not limited to reports, reviews, audits, and requests can be generated on a periodic basis using the automated task scheduler. Forms can be scheduled for creation and then assigned to specific users or roles for an ongoing period. Quarterly, monthly, weekly or even daily reports can be generated using the scheduler in order to provide a comprehensive overview of what data has been collected for a certain time period.
Complete audit trail
All data entered within InformationLeader is tagged with user data and timestamps. All changes made to information is retained in the change history, from large scale changes right down to field level auditing. This results in greater information ownership and responsibility, and ensures that InformationLeader truly is a compliant data capture, management and reporting system. Additionally, data is usable to measure efficiency KPI’s, such as time taken from creation through to completion of a form.
Integration with existing business systems
Through web services and our own API, InformationLeader is able to connect with third party systems. This allows data to be pushed from InformationLeader depending upon your business needs and circumstance. Interface items allow InformationLeader to pull data from ODBC compliant data sources, and other web APIs or web services.
Powerful search engine
Searching capabilities allow users to search through not just the keywords and metadata of documents, but also to rapidly search through the contents of any uploaded document into the system. This saves administrative time in locating and collating relevant information. InformationLeader also enables easy and fast creation of exportable charts or excel spreadsheets from form searches.
Controlled access in a secure environment
InformationLeader’s security structure ensures that only users with the correct credentials can see the information that is relevant to them. This applies to all features within InformationLeader: from participating in or closing corrective actions, to viewing and running reports or signing off forms. Restrict users to only see the forms that they create, to help ensure in greater data security.
InformationLeader is trusted by customers worldwide to help their businesses in highly regulated industries. Turn compliance into constant improvement by using an auditable, traceable, and paperless solution for you data capture, management and reporting needs. To learn more about how InformationLeader can help you don’t hesitate to contact us.