Quality Assurance

Audit

InformationLeader has helped exporters meet stringent US FDA, EU, Japanese, and Australian requirements for over 10 years. It goes beyond just compliance requirements, instead turning compliance into continuous improvement. Data capture that meets and exceeds CFR 21 Part 11 requirements for electronic record keeping.

Whether single or multi-site, export or domestic, big and global or small and agile, InformationLeader is flexible enough to meet your specific quality assurance requirements.

The only electronic system confirmed by a government department as meeting all Australian State & Commonwealth Electronic Transaction Acts, Australian and International standards for record management, and the guidelines for the management of IT evidence.

  • Pre-op Hygiene
  • Process monitoring
  • Pre-shipment review
  • Metal detection
  • Recipe specifications and batching
  • Cleaning in place logs
  • Micro-biological recording and review
  • Carton Meat Assessment
  • Meat hygiene assessment
  • AUSMeat quality control check
  • HACCP, VACCP, TACCP PLans
  • HACCP Verification records
  • Product and production facility audits

Process Monitoring

Flexible Form Design

Forms used for monitoring are able to be modified in-house by Document Controllers to suit changing requirements.

Connect External Systems and Devices

Barcode scanners can be used to draw information from existing data sources. Product, supplier, and customer details can be drawn from existing systems to minimise duplication an eliminate data inconsistencies.

Fully Versioned Records

Records saved in the past look exactly as they did at the time of capture, including all relevant attachments and summary reports - an essential requirement for auditable systems.

Flexible Reports

All data captured in InformationLeader can be used as part of trending/summary reports, enabling businesses to turn compliance into continuous improvement.

Continual Feedback to Supervisors

Out of range/out of specification results can be instantly notified to relevant stakeholders via email, system message or dynamic colour highlights can keep operators informed.

Real Time Data Capture

Capture information in real time, eliminating double entry by using tablets and other portable devices.

Fully Auditable Data Capture

All data entry stamped with user data and timestamp. All changes made to information is retained in change history, resulting in greater information ownership and responsibility.

Multi-Site Ready

InformationLeader supports multi-site or multi-plant organisations, with template structures and permissions easily duplicated and futher tailored for each site's specific needs.

Quality Assurance Checklists

Flexible Form Designs to Accommodate Many Audit Types

Forms replace traditionally paper based checklists for pre-operational hygiene, environmental, pest control, and many other inspection or audit types, specifically tailored to your organisations requirements.

Can Attached Supporting Tools and Documentation

Documentation such as standards, policies, and procedures can be linked to checklists, ensuring that personnel are working with the latest information at all times. Tools such as rick calculators and decision trees can also be linked to ensure consistency and increase ease of use.

Fully Versioned Records

Records saved in the past look exactly as they did at the time of capture, including all relevant attachments and summary reports - an essential requirement for auditable systems.

Flexible Reports

All data captured in InformationLeader can be used as part of trending/summary reports, enabling businesses to turn compliance into continuous improvement.

Continual Feedback to Supervisors

Out of range/out of specification results can be instantly notified to relevant stakeholders via email, system message or dynamic colour highlights can keep operators informed.

Documents, Pictures, Video and Audio Can Be Attached

Supporting evidence such as documents, pictures, and other media can be electronically attached to help future review of any issues identified during the activity.

Corrective and Preventative Actions Linked to Checklist Items

Corrective and preventative action items can be manually or automatically raised, enabling electronic tracking of important issues resulting from inspections or audits.

Pre-Shipment Review & Inspection

Review Key Information from Shift Records Instantly

Massive time savings collating the shift's documents and ensuring that all required information has been captured.

Drill Down Capabilities to View Specific Records

Any items of interest identified in the review record can be further examined with InformationLeader's linking functionality.

Fully Versioned Records

Records saved in the past look exactly as they did at the time of capture, including all relevant attachments and summary reports - an essential requirement for auditable systems.

Automated Data Entry and Information Grouping as Required

Forms can be customised to best meet your specific requirements, balancing your needs for ease of use and manual oversight.

Instant Notifications for Out of Specification Results

Expedite record review by ensuring that all out of specification or out of target record values have automatically notified the appropriate stakeholders, and are highlighted on the form.

Output Information into Formats Required by Export Bodies Automatically

Government and auditing body standards require summary information in specific file formats prior to export. InformationLeader can generate all the required paperwork automatically in the required format.

Electronic Signatures Lock Down Results

InformationLeader's signature meet and exceed electronic signature requirements and provide security from data changes after sign off.

Corrective Actions

Flexible Workflow Designer

InformationLeader’s ‘Request Builder’ allows you to tailor the system
workflow to your specific requirements with no programming required.
Workflows can also be associated with any record captured in the system,
assisting with issue management.

As Much Detail as Required

All interactions with the workflow are tracked, and further information
can be captured through electronic forms associated with the workflow.
This enables root cause analysis, allowing organisations to focus resource
allocation to solving issues.

Fully Versioned Records

Records saved in the past look exactly as they did at the time of capture, including all relevant attachments and summary reports - an essential requirement for auditable systems.

Secure Permission Controlled Access

InformationLeader’s security structure ensures that only users with the
correct credentials can view, participate in, or close corrective actions,
ensuring that correct procedures are followed.

Automated Notifications

The right stakeholders can be notified via email or system messages at
the right time.

Reports Can Be Generated Against Any Data Captured

Further business insight can be gained through InformationLeader’s
powerful reporting features. Response times, cause analysis, and other
views into the information can be tailored for the specific audience.

Documents, Pictures, Video and Audio Can Be Attached

Supporting evidence such as documents, pictures, and other media can be electronically attached to help future review of any issues identified during the activity.

Supplier & Internal Audits

Flexible Checklists for Any Standard

Having electronic records of all possible audit requirements saves carrying/transporting a multitude of paper audits and supporting documentation. Checklists can also be adapted to any changes to auditing standards or be expanded to cover new requirements.

Remote Use

InformationLeader can be used in an offline mode on Windows based devices, enabling system access in even the most remote areas.

Fully Versioned Records

Records saved in the past look exactly as they did at the time of capture, including all relevant attachments and summary reports - an essential requirement for auditable systems.

Documents, Pictures, Video and Audio Can Be Attached

Supporting evidence such as documents, pictures, and other media can be electronically attached to help future review of any issues identified during the activity.

Flexible Reporting

Consistent, polished audit reports can be generated straight from the captured data at a click of a button. Tailored reports can also be generated to highlight only the areas
of concern, and can also be used to flag issues that have repeatedly occurred at a articular farm in the past.

Centralised Data Storage

Data from remote devices can be synchronised to the central database location, where follow up issues, next audit scheduling, and other administrative tasks can be performed. Any template changes will also be automatically sent out to all remote devices, ensuring that auditors are working with the most up to date information.

Attach Supporting Tools and Documentation

Documentation such as standards, policies, and procedures can be linked to audit checklists, ensuring that personnel are working with the latest information at all times. Tools such as risk calculators and decision trees can also be linked to ensure consistency
and increase ease of use.

Document Management

Centralised Data Storage

Data from remote devices can be synchronised to the central database location, where follow up issues, next audit scheduling, and other administrative tasks can be performed. Any template changes will also be automatically sent out to all remote devices, ensuring that auditors are working with the most up to date information.

Powerful Search

Searching capabilities allow users to search through not just the keywords and metadata of documents, but also to rapidly search through the contents of any uploaded document into the system, saving administrative time in locating and collating relevant information.

Release Control

Document release control allows Document Controllers to manage the release of new documents, tracking and gathering electronic signatures from relevant stakeholders, and automatically notifying them when updated documentation has been released. This helps maintain compliance and cuts down on administrative costs.

Bulk Upload Support

InformationLeader implementations can include a bulk upload of existing documentation to drastically reduce set up time and ensure that all supporting documentation is available when the system is rolled out.

Permissions Controlled Through Roles

InformationLeader’s role based permission structure ensures only users with the correct access levels can view relevant documentation. Users can be restricted to the PDF version of documents, and only see documents that they are permitted to see.

Full Versioning of Documents

All document revisions are retained in the system, enabling past records to refer to the standards and procedures relevant at the time. Automatic PDF watermarking also helps in limiting uncontrolled documents.

Review Date Notifications

Documents due for review automatically notify all relevant parties, ensuring that no document renewal is missed and further minimising administrative overheads.